Concentrate on results, not on being busy

Many people spend their days in a frenzy of activity, but achieve very little because they're not concentrating their effort on the things that matter the most.

Goal setting is a powerful process for thinking about your ideal future, and for motivating yourself to turn this vision of the future into reality.

The process of setting goals helps you choose where you want to go in life. By knowing precisely what you want to achieve, you know where you have to concentrate your efforts. You'll also quickly spot the distractions that would otherwise lure you from your course.

More than this, properly-set goals can be incredibly motivating, and as you get into the habit of setting and achieving goals, you'll find that your self-confidence builds fast.

The idea behind Stress Diaries is that, on a regular basis, you record information about the stresses you are experiencing, so that you can analyse these stresses and then manage them.

This is important because often these stresses flit in and out of our minds without getting the attention and focus that they deserve.

As well as helping you capture and analyse the most common sources of stress in your life, Stress Diaries help you to understand:

Stress Diaries, therefore, give you the important information that you need to manage stress.

We have all experienced that appalling sense of having far too much work to do and too little time to do it in. We can choose to ignore this, and work unreasonably long hours to stay on top of our workload. The risks here are that we become exhausted, that we have so much to do that we do a poor quality job, and that we neglect other areas of our life. Each of these can lead to intense stress.

The alternative is to work more intelligently, by focusing on the things that are important for job success and reducing the time we spend on low priority tasks. Job Analysis is the first step in doing this.

The first of the action-oriented skills that we look at is Job Analysis. Job Analysis is a key technique for managing job overload – an important source of stress.

To do an excellent job, you need to fully understand what is expected of you. While this may seem obvious, in the hurly-burly of a new, fast-moving, high-pressure role, it is oftentimes something that is easy to overlook.

By understanding the priorities in your job, and what constitutes success within it, you can focus on these activities and minimize work on other tasks as much as possible. This helps you to get the greatest return from the work you do, and keep your workload under control.

Job Analysis is a useful technique for getting a firm grip on what really is important in your job so that you are able to perform excellently. It helps you to cut through clutter and distraction to get to the heart of what you need to do.

We all know the feeling of sickness in our stomach before an important presentation or performance. We have all experienced the sweaty palms, the raised heart rate, and the sense of agitation that we feel as these events approach. We have probably all also experienced how much worse this becomes when things go wrong in the run up to an event.

This article helps you deal with this by helping you to prepare well for future performances.

The Thought Awareness, Rational Thinking and Positive Thinking technique that we look at later may be enough to help you manage the fears, anxieties and negative thoughts that may arise in a small performance.

For larger events, it is worth preparing a Performance Plan. This is a pre-prepared plan that helps you to deal effectively with any problems or distractions that may occur, and perform in a positive and focused frame of mind.

Physical relaxation techniques are as effective as mental techniques in reducing stress. In fact, the best relaxation is achieved by using physical and mental techniques together.

These three useful physical relaxation techniques can help you reduce muscle tension and manage the effects of the fight-or-flight response on your body. This is particularly important if you need to think clearly and perform precisely when you are under pressure.

Have you ever felt really stressed about something, only to see the stress vanish when you talk the situation through with a friend?

Quite often, our experience of stress comes from our perception of a situation. Often that perception is right, but sometimes it isn't. Sometimes we are unreasonably harsh with ourselves, or jump to wrong conclusions about people’s motives, and this can send us into a downward spiral of negative thinking.

Thought Awareness, Rational Thinking and Positive Thinking are simple tools that help you to change this negative way of thinking. This page teaches you how to use them.

From the quietly confident doctor whose advice we rely on, to the star-quality confidence of an inspiring speaker, self-confident people have qualities that everyone admires.

Self-confidence is extremely important in almost every aspect of our lives, yet so many people struggle to find it. Sadly, this can be a vicious circle: People who lack self-confidence can find it difficult to become successful. After all, would you instinctively want to back a project that was being pitched by someone who was nervous, fumbling and overly apologetic?

On the other hand, you might be persuaded by someone who spoke clearly, who held his or her head high, who answered questions assuredly, and who readily admitted when he/she did not know something.

Self-confident people inspire confidence in others: Their audience, their peers, their bosses, their customers, and their friends. Gaining the confidence of others is one of the key ways in which a self-confident person finds success.

'Mnemonic' is another word for memory tool. Mnemonics are techniques for remembering information that is otherwise quite difficult to recall: A very simple example is the '30 days hath September' rhyme for remembering the number of days in each calendar month.

The idea behind using mnemonics is to encode difficult-to-remember information in a way that is much easier to remember.

Unfortunately, a lot of the information we have to remember in modern life is presented differently - as words printed on a page. While writing is a rich and sophisticated medium for conveying complex arguments, our brains do not easily encode written information, making it difficult to remember.

The techniques listed here show you how to use all the memory resources available to you to remember information in a highly efficient way.

The key idea is that by coding information using vivid mental images, you can reliably code both information and the structure of information. And because the images are vivid, they are easy to recall when you need them.

The techniques explained later on in this section show you how to code information vividly, using stories, strong mental images, familiar journeys, and so on.

You can do the following things to make your mnemonics more memorable:

The three fundamental principles underlying the use of mnemonics are imagination, association and location. Working together, you can use these principles to generate powerful mnemonic systems.

Imagination: is what you use to create and strengthen the associations needed to create effective mnemonics. Your imagination is what you use to create mnemonics that are potent for you. The more strongly you imagine and visualize a situation, the more effectively it will stick in your mind for later recall. The imagery you use in your mnemonics can be as violent, vivid, or sensual as you like, as long as it helps you to remember.

Association: this is the method by which you link a thing to be remembered to a way of remembering it. You can create associations by:

As an example, you might link the number 1 with a goldfish by visualizing a 1-shaped spear being used to spear it.

Location: gives you two things: a coherent context into which you can place information so that it hangs together, and a way of separating one mnemonic from another. By setting one mnemonic in a particular town, I can separate it from a similar mnemonic set in a city. For example, by setting one in Wimbledon and another similar mnemonic with images of Manhattan, we can separate them with no danger of confusion. You can build the flavors and atmosphere of these places into your mnemonics to strengthen the feeling of location.

The Link Method is one of the easiest mnemonic techniques available. You use it by making simple associations between items in a list, linking them with a vivid image containing the items. Taking the first image, create a connection between it and the next item (perhaps in your mind smashing them together, putting one on top of the other, or suchlike.) Then move on through the list linking each item with the next.

The Story Method is very similar, linking items together with a memorable story featuring them. The flow of the story and the strength of the images give you the cues for retrieval.

The Number/Rhyme technique is a very simple way of remembering lists in order.

It is an example of a peg system using – a system where information is 'pegged' to a known sequence (here the numbers one to ten) to create pegwords. By doing this you ensure that you do not forget any facts, as gaps in information are immediately obvious. It also makes remembering images easier as you always know part of the mnemonic images.

At a simple level you can use it to remember things such as a list of English Kings or American Presidents in their precise order. At a more advanced level it can be used, for example, to code lists of experiments to be recalled in a science exam.

The journey method is a powerful, flexible and effective mnemonic based around the idea of remembering landmarks on a well-known journey. It combines the narrative flow of the Link Method and the structure and order of the Peg Systems into one very powerful system.

You use the Journey Method by associating information with landmarks on a journey that you know well. This could, for example, be your journey to work in the morning; the route you use to get to the front door when you get up; the route to visit your parents; or a tour around a holiday destination. Once you are familiar with the technique you may be able to create imaginary journeys that fix in your mind, and apply these.

To use this technique most effectively, it is often best to prepare the journey beforehand. In this way the landmarks are clear in your mind before you try to commit information to them. One of the ways of doing this is to write down all the landmarks that you can recall in order on a piece of paper. This allows you to fix these landmarks as the significant ones to be used in your mnemonic, separating them from others that you may notice as you get to know the route even better.

To remember a list of items, whether these are people, experiments, events or objects, all you need to do is to associate these things with the landmarks or stops on your journey.

The Roman Room technique, also known as the Method of Loci, is an ancient and effective way of remembering information where its structure is not important. As an example, it serves as the basis of one of the powerful mnemonic systems used to learn languages.

To use the technique, imagine a room that you know, such as your sitting room, bedroom, office or classroom. Within the room are objects. Associate images representing the information you want to remember with the objects in the room. To recall information, simply take a tour around the room in your mind, visualizing the known objects and their associated images.

The technique can be expanded by going into more detail, and keying information to be remembered to smaller objects. Alternatively you can open doors from your room into other rooms and use the objects in them as well. As you need them, you can build extensions to your rooms in your imagination, and fill them with objects that would logically be there.

You can use other rooms to store other categories of information.

There is no need to restrict this information to rooms: you could use a landscape or a town you know well, and populate it with memory images.

The Roman Room technique is just one way of representing your cognitive map of the information in an easily accessible way.

Corporate performance management

Performance management process cycle

Reviewing is the third step in the performance management process cycle. It includes:

Performance management, a continuous process of improving performance, is a fundamental supervisory and employee responsibility. Understanding, valuing and actively participating in the three components of the performance management cycle will enhance your skills and performance. The time you commit to your performance management is an investment that will offer significant returns.

The objective of most performance interventions can be stated in terms of results or impacts, such as reduced turnover, improved efficiency, reduced costs, or better quality. These impacts or results are achieved by closing performance gaps, developing employees to achieve better results, improving process, and removing performance blocks.

This also has a reverse causality in that not only does great performance cause impacts, but impacts also cause great performance to continue since people tend to continue behaviors that are perceived to be effective.

Summary

Performance management helps organizations achieve their strategic goals. The main purpose of performance management is to link individual objectives and organisational objectives and bring about that individuals obey important worth for enterprise. Additionally, performance management tries to develop skills of people to achieve their capability to satisfy their ambitions and also increase profit of a firm.

Note that in winning, there is a positive feedback loop at work, with winning leading to higher confidence. Self-confidence, in turn, can be boosted through role playing situations, where players are asked to imagine certain successful situations (winning, not losing). 

Situational leadership can be applied to training as it shows the two continuums of directing [the process] and supporting (achieving results or arousal) used in a supervision context:

1. Directing
2. Coaching
3. Supporting
4. Delegating

Study habits

Always have the "big picture" before you especially when studying its parts or details When trying to remember things, close your eyes to get a “picture” or image of the information to facilitate recall or use flash cards with limited information so that you can "picture" details and concepts

Use mind or concept maps (rather than outlines) to organize writing assignments to visualize ideas, their connections, sequences, and conclusions Brainstorm using illustrations, mind maps and models

Look for alternative sources of visual material when you study videos, overheads and PowerPoint demonstrations, graphs, maps, and media programs

Critical Thinking

Critical thinking studies a subject or problem with open-mindedness. The process begins with a statement of what is to be studied, proceeds to unrestricted discovery and consideration of possibilities, and concludes with a pattern for understanding that is based on evidence. Motives, bias, and prejudice of both the learner as well as the experts are then compared and form the foundation of judgment.

Think about what you already know about the subject. What do you already know that will help you in this study? What are your prejudices?

What resources are available to you, and what is your timeline?

Gather information Keep an open mind so as not to close your options and for chance opportunities

Think in terms of how you would demonstrate your learning for your topic. How would you create a test on what you have learned? From simple to more complex operations:

Think in terms of making your learning an adventure in exploration.

The following eight strategies encourage you to think productively, in order to arrive at solutions to problems. "These strategies are common to the thinking styles of creative geniuses in science, art, and industry throughout history."

Leonardo Da Vinci believed that, to gain knowledge about the form of a problem, you begin by learning how to restructure it in many different ways. He felt that the first way he looked at a problem was too biased. Often, the problem itself is reconstructed and becomes a new one.

2. Visualize

When Einstein thought through a problem, he always found it necessary to formulate his subject in as many different ways as possible, including using diagrams. He visualized solutions, and believed that words and numbers as such did not play a significant role in his thinking process.

The laws of heredity on which the modern science of genetics is based came from the Austrian monk Grego Mendel, who combined mathematics and biology to create a new science.

Da Vinci forced a relationship between the sound of a bell and a stone hitting water. This enabled him to make the connection that sound travels in waves. Samuel Morse invented relay stations for telegraphic signals when observing relay stations for horses.

Physicist Niels Bohr believed that if you held opposites together, then you suspend your thought, and your mind moves to a new level. His ability to imagine light as both a particle and a wave led to his conception of the principle of complementarity. Suspending thought (logic) may allow your mind to create a new form.

Aristotle considered metaphor a sign of genius, and believed that the individual who had the capacity to perceive resemblances between two separate areas of existence and link them together was a person of special gifts.

Whenever we attempt to do something and fail, we end up doing something else. That is the first principle of creative accident. Failure can be productive only if we do not focus on it as an unproductive result. Instead: analyze the process, its components, and how you can change them, to arrive at other results.